Help:Calendar

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Introduction

The goal of the swarm calendar is to provide a single place to store what/where/when information about swarm community events. Any and all things swarm related should appear in the calendar, including but not limited to:

  • meetings and maintenance
  • swarm gigs
  • other robotics & community events
  • swarm member vacation & away date ranges


Viewing The Swarm Calendar

There are many ways to view the swarm calendar, here are a several:

  • in the swarm wiki Calendar and Agenda pages, as well as smaller agenda on the Main Page
  • via a direct link to the Calendar
  • by adding the calendar to your google calendar, see below


Adding The Swarm Calendar to Your Google Calendar

You can add the swarm calendar as a layer to your existing google calendar by clicking on the "+ Google Calendar" button in the bottom right corner of the Calendar or Agenda. If you are not logged into a google account, you will be prompted to do so. If you don't have an account you will need to create one. Once added, swarm events will appear in your calendar, and like any other calendar layer, they may be toggled on and off.


Editing The Calendar

To make changes to the calendar you will need to:

  1. add the calender to your google calendar, see above
  2. have been added to list of people who can edit the calendar

I have added everyone I can think of to the calendar, so your probably already good to go, but if not you can contact me. You can contact anybody else who can edit the calendar; thus far all calendar members may add more members. It's viral.

Calendar Tips

  • In the Agenda view you can click on an event to see lots of data about it.
  • If you click on more details for an event, you will be taken a page for that event, from which which you can extract a URL for that specific event. This link can be added to wiki pages to speed navigation between an event's wiki page and it's calendar event.
  • You can specify lots of data along with an event:
    • event start/stop times
    • locations, links to google maps will be automatically created
    • descriptions, which could include links to:
      • the venu's web page(s)
      • the swarm wiki page for the event
      • etc.
  • The calendar functions nicely as a record of events. It's well worth it to retroactively update the calendar to reflect what actually transpired, for future generations of swarmies. Think of the children.


Other Ideas

The following are some less fully baked ideas which may or may not be classified as the "good" sort:

  • A swarm performance might have a number of smaller events with times and locations, for example:
    • 4:30pm - 5:30pm orb loading and transport to event
    • 5:30pm - 9:30pm orb wrangling
    • 9:30pm - 10:30pm loading and transport home
  • You can invite people to events, they get email with yes/no/maybe options, this might be good for identifying who's doing what.
  • The swarm calendar, or another like it, could perhaps be used as a maintenance log. Calendars are free (as in beer).